Linked slides

Summary

• Create linked decks
• Update linked decks
• Navigate linked content
• FAQ
• Known limitations

Create linked decks

Create single-source slides

Before using linked slides, you need to insert your single-source slide in the Library. Single-source slides are slides commonly used in several Library decks. They can be a company disclaimer, about us, central marketing, slides presenting the different teams, etc.

To insert a single-source slide:

• Select the slide in your presentation that will become a single-source slide.
• Right-click in the Library and select Advanced Publish… > Publish individually and click Publish.

Create Linked decks

To create linked decks, insert the single-source slides published in the Library.

• Open the presentation you wish to insert as a deck in the Library.
• Insert the single-source slides from the Library in the presentation.
• Select all slides that constitue the deck and right-click in the Library to select Advanced Publish…
• In the Publish as a deck tab, check the slides you want to link to their source. Locked slides are automatically linked to their source.
• Click Publish.

How to know your deck is successfully linked

The deck containing the linked slides have a chain link symbol overlay in their Library preview. The symbol is visible to both users and administrators.

Update linked decks

Update the single-source slide to update the content in all associated linked decks.

• Insert the single-source slide in a new presentation.
• Modify the slide.
• Right-click the single-source slide preview in the Library pane and use Replace with selected slides.

If you insert any associated linked decks in a new presentation, you will see that the linked slide has been updated automatically.

Navigate linked content

Find a presentation’s single-source slide

If you wish to update a deck in your Library but see the link icon indicating that slides are linked to others in the Library, you can easily find the original you need to modify with the View source slides functionality.

• Right-click on the deck or use the ellipses on the bottom-right corner to select View source slides.
• The Library panel now shows one single-source slide. Navigate to the other linked slides’ sources with the arrows on the preview.

Find a source’s dependent slides

If, on the contrary, you’re looking at a single-source slide and would like to see its associated linked decks, you can track down dependent slides:

• Right-click on the slide you want to edit or use the ellipses on the bottom-right corner to select View dependent slides.
• The Library pane changes to display the different decks containing the source slide.

FAQ

How to link existing Library content

If you have existing decks in your Library that you wish to link to a single-source slide, you must create the link between the source and your deck. To link existing Library content:

• Insert the existing deck into a new presentation.
• Delete the slide you want to link.
• Add the single-source slide from your Library to your presentation.
• Select all slides and insert them into the Library pane using Replace with selected slides.

How to keep track of all the single-source Slides

We recommend using the tagging function to add a tag, such as source slide. This means you can keep the source slides in the most relevant place within the library but still easily locate them all quickly to check they’re up to date.

What if it goes wrong, or I break a link?

The most common reason for broken links is when the single-source slide is deleted from the Library. If the original is deleted, replaced by a deck or inaccessible, then:

• The preview will show a broken link icon.
• When using the slides, the user will see a popup informing the presence of these broken links. The slides will still be inserted using the content used when initially creating the library item, with an overlay message informing them that the version may be outdated.

This means that users and administrators can see if there are any broken links but can still access the original content. They can apply their judgement on whether they need to request their administrators fix the content or use/adapt the content for their immediate needs.

How to unlink a deck?

You can unlink a deck by replacing it with a non-linked version, as explained below:

• Select your deck in the Library pane, and click “Open as a new presentation”.
• In the new presentation, select all the slides.
• Select your deck in the Library pane and click “Replace with selected slides”.
• In the Replace window, uncheck the box “Link slides with their sources” and hit Replace.

Known limitations

Creating a linked deck

• Only individual Library slides (i.e. published individually) will be considered linked in a linked deck.
• If the same Library slide is present multiple times in a Linked deck, UpSlide will consider linked only the first occurrence of the slide.
• This behaviour is consistent with Slide Check for a standard deck with multiple occurrences of the same slide.

Selective linked deck

• You cannot unlink some slides from a deck.
• You cannot select which slides will be considered Linked Slides or not. As long as the slides are individually inserted from the Library and the deck is added as a Linked Deck, they will all be considered Linked Slides.