Automate your summary, sections and appendices to structure your presentation using our automatic Table of Contents. This feature will also ensure compliance with your corporate identity.
- Insert a Table of Contents
- Structure your presentation with sections and subsections
- Restructure your presentation using the Outline pane
- Refresh the contents page, section dividers and cross-references
- Change what's automated in your presentation
Insert a Table of Contents
To add a contents page to your presentation, go to Insert on the UpSlide tab and select Insert Table of Contents from the drop-down menu.
The contents page will be inserted as a new slide after the one currently selected, displaying the items in your presentation. These items could be sections, subsections, slides or slide indexes. The content depends on what has been set for your template.
- If the Table of Contents contains too much to fit in a single slide, it will automatically split into additional slides or a two-column contents page.
- Only one Table of Contents can be inserted per presentation. If a contents page has already been added, clicking the Insert Table of Contents button simply takes you to this slide.
Structure your presentation with sections and subsections
Dividing a presentation into sections with UpSlide
Using UpSlide, your sections have a divider slide to mark the beginning of the section. The divider slide is completely customized to your template. Generally, it contains a summary of the section's contents: name and number of the section, titles and indexes of the slides within the section, etc.
To add a section divider:
- Click between the slides (in the left-hand thumbnail pane) where you would like your divider to go and your section to start.
- In the UpSlide tab, click Insert (next to the Slide Check button) or press Ctrl+Shift+S.
- A pop-up appears. Type the name of your section, and select OK or hit Enter.
Once done, a section divider will be inserted, and the Table of Contents slide will be updated. The pop-up also offers the possibility to insert an unnumbered section and/or an appendix. Depending on your template, creating the section as an appendix might remove the section name from the contents page.
Subsections can be added in addition to sections to help structure the presentation. Depending on your template, subsections can:
- Use a divider slide and behave the same way as the sections.
- Exist in your presentation without a divider slide. They will impact the automatic subsection trackers on the slides (see paragraph below about automatic trackers/reminder shapes).
- Be completely deactivated.
To add a subsection:
- Click between the slides (in the thumbnail pane) where you would like your subsection to start.
- Go to Insert on the UpSlide tab, select Insert Subsection from the drop-down menu, or press Ctrl+Shift+B.
- A pop-up appears. Type the name of your subsection, and select OK or hit Enter.
If UpSlide refuses to insert a subsection, you will need to add the subsection from the Outline pane.
Rename sections and subsections from their divider slides
Change the text directly on a divider slide and press Refresh to update your Table of Contents. Don't edit the names from the agenda slide, as it will be overwritten by what is used on the divider slide.
Restructure your presentation using the Outline pane
The Outline pane shows an overview of your presentation and is another way to change section names. To open the Outline pane and edit the structure of your presentation:
- Go to UpSlide and click Outline. This should open a pane on the right, displaying the current presentation's sections, subsections and slides.
- To go to a particular slide/section, double-click on it.
- To change the name of a section, right-click on the section name you want to change within the pane. Select Rename, type the new name and press Enter.
- To insert a (sub)section, right-click on a slide within the pane, select Insert and then Section or Subsection. The (sub)section will be inserted just before the slide.
- To reorder a (sub)section, click on the object on your Outline pane and drag it to where you would like it to go. This will reorder the entire section, including all the associated slides.
- To remove a (sub)section, click on the object on your Outline pane and select Remove. This will delete the (sub)section from the presentation but not the slides within it.
Do not forget to refresh the presentation to apply your changes to all your slides.
Refresh the contents page, section dividers and cross-references
After editing the structure of your presentation, go to the UpSlide tab and click Refresh to ensure your presentation is up to date. This will update:
- The sections, subsections and slide names across the presentation, including the contents page, Outline pane, as well as every slide of the presentation.
- The reminder shapes if they exist in your template.
- Any cross-references included in the presentation.
Change what's automated in your presentation
Using the Options button, you can quickly and easily configure automated elements to personalize your presentation. For example, you may sometimes want a short presentation that doesn't contain section or subsection dividers but want the titles to appear on the agenda slide.
You can control this level of detail if your branding rules allow this flexibility. If your branding prohibits it, you won't be able to toggle these options. Reach out to your UpSlide team to check whether this can be enabled for you.
In this example, the user has two sections and four subsections. They are toggling the appearance of those subsections from their Contents/Agenda page. The other active options refer to:
- Section and subsection title reminders on slides.
- Subsections' titles on each section divider.
- Subsections with dividers slides of their own.
Most of the toggle terms are self-explanatory, but there are options we want to define:
- Reminders: Textbox on regular slides, which automatically fills with section and subsection titles the slide is housed in.
- Breadcrumb: a visual reminder of where you are in a presentation and allows your end users of the presentation/PDF to navigate the document.
- Skip the numbers on hidden slides: the pagination of sections and sub-sections in the table of contents will skip hidden slides.